Posts tagged ‘Civil Registration’
The earliest records available in the new colonies were the church records of baptisms, marriages and burials. Many people are missing from these registers – not all records have survived and not everybody had a church ceremony (especially in those places where initially only the Anglican Church was recognised).
In due time, governments needed better records of the people in the colony, so they introduced government-administered registration of births, deaths and marriages – or civil registration. District registrars were appointed and information was reported to them. In an age where many people were illiterate, registrars had to guess how to spell the names. (Remember this when searching for names in indexes – often the reason for not finding someone is because of spelling variations.)
Church ceremonies continued to take place, so it may be possible to obtain a copy of the information collected by the church, as well as the corresponding civil certificate.
As a general rule, the government asked for more information on civil certificates than was contained in the corresponding church record – but sometimes the opposite is true. For example, NSW marriage certificates (especially in the 1860s and 1870s) may not include information such as parents’ names and occupations, even though such information might be found in the corresponding church record.
As English and Welsh civil registration began on 1st July 1837, the earliest Australasian colonies to issue civil certificates (of birth, death and marriage) followed the English model:
- Birth registrations asked for the child’s name, date and place of birth and the names of the parents
- Marriages registrations asked for the couple’s names, ages, residences and occupations and sometimes details of the fathers
- Death registrations included questions about the deceased’s name, age and occupation as well as the date, place and cause of death
When the Victorian government began civil registration in 1853, they requested more information on certificates. Other colonies (and Scotland) that introduced civil registration later largely followed the Victorian practice of collecting the additional information, such as:
- Birth registrations also asked for the parents’ ages, place of birth and marriage details, and details of previous children
- Marriage registrations asked for the couple’s birthplaces and details of both fathers and mothers
- Death registrations asked for the deceased’s birthplace, parents’ and spouse’s names, marriage details, children’s names and burial place
Some or all of these additional fields of information on Victorian certificates were added in later years to the certificates of the regions that had earlier followed the English style of certificates.
Colonies that followed the English model were:
- Tasmania, earlier known as Van Diemen’s Land (from 1 December 1838)
- Western Australia (from 9 September 1841)
- South Australia (from 1 July 1842)
- Northern Territory was administered by South Australia from 1863 to 1911, so their civil BDM certificates (from 24 Aug 1870) follow the South Australian pattern
- New Zealand (from 1848) – although registration was not compulsory until 1856
The colonies that followed the Victorian model were:
- Victoria (from 1 July 1853)
- New South Wales (from 1 March 1856)
- Queensland did not separate from NSW as a separate colony until 1859, so their earliest civil certificates were issued from NSW (1856-59)
- Australian Capital Territory (from 1 January 1930) – prior to that in NSW records
Even when registration was compulsory, not all births, deaths and marriages were registered and some registrations have been lost (especially in the early years). Perhaps the parties had to travel some distance to the District Registrar, and might not have bothered. They might have distrusted the government and been unwilling to supply the information.
Even if you find the certificate, just because a question is asked, does not mean that the informant knew the answer. Under such circumstances a field might be left blank, or the informant might simply have made a guess.
For example, in NSW the parents were required to register a birth, the minister registered marriages, and it was the responsibility of the owner of a house to register a death. If the parents registering a birth were unmarried, unwillingness to admit this might lead to an invented marriage date. Similarly a young couple might lie about their ages in order to marry without their parents’ permission.
Death certificates are notorious for errors and missing information. The informant might not have known the information – the son of an immigrant might never have met their grandparents, and so might not know their names. If the death took place in a hospital or institution, the owner might not know family details. There are death certificates where even the name of the deceased is unknown.
Each state and territory has their own Registry of Births, Deaths and Marriages. There are microfiche indexes, CD-ROM indexes and sometimes online indexes. Not all indexes contain exactly the same information, and sometimes an item is missing from one index but present in another. So if you can’t find the entry in an online index, try visiting a library or genealogy society that holds microfiche and/or CD-ROM indexes.
For privacy reasons there is restricted public access to ‘recent’ certificates of births, deaths and marriages. Each state or territory determines their own definition of ‘recent’. Generally more restrictions have been put in place for online indexes than existed at the time of the earlier microfiche and CD-ROM indexes. So if you can access these earlier indexes, you may be able to search more recent indexes than are available online.
When searching indexes, always ensure you write down reference numbers for records of interest, as certificates may be cheaper with reference numbers supplied. For NSW and South Australia it is possible to obtain transcriptions more cheaply than certificates. (Such transcriptions are not legal documents, but as they include all the information on the certificates, they may be suitable for genealogical purposes.)
Victorian online indexes cost to search, however it is possible to obtain a copy as an unofficial ‘historic document’ more cheaply than an official certificate. For New Zealand, obtaining a ‘printout’ of the information on a post-1874 document is cheaper than obtaining a standard certificate.
(This article was written for findmypast.com.au)
- Links to Australian indexes of BDM & transcription agents
- Contact details for Australian Registries of BDM, and costs of certificates (Cora Num)
- Available Australian BDM indexes (Cora Num)
- See also my blog post on BDM certificates & saving money
How disappointing it is to order a marriage certificate for your genealogy research, and when you receive it, find some of the fields blank. In the case of marriage certificates in NSW,all hope is not necessarily lost.
The First Fleet landed in what was to become Sydney on 26th January 1788 and the first marriage took place soon after. (The first baptism and death registered for the new colony actually occurred en route to Australia, in 1787.)
Britain had claimed all the are from 133 degrees east to 135 degrees east for the new colony of New South Wales. That western boundary line passes roughly down the middle of the Australian continent, to the east it included New Zealand and beyond. All this area was originally administered as part of the colony of New South Wales. Boundaries and borders changed over time, and new colonies were created out of land that was previously NSW.
But back to those marriages. The earliest baptisms, marriages and burials in the colony of New South Wales were recorded in the church records. On 1st March 1856 Civil Registration was established in NSW, meaning that the government began administering the registration of births, marriages and deaths, and issuing certificates. The Registry began acquiring the church records.
Between 1856 and 1895, some details (such as details of the parents of bride and groom), were recorded in the church marriage documents but not in the official Registry documents. In 1912 Registry staff began collecting these additional details and adding them into the Registry copies, but the process was never completed.
Most of the surviving 19th century church records have now been filmed and made available as part of the ‘Church and Parish Registers Joint Copy Project’, conducted by the Society of Australian Genealogists (SAG), the State Library of NSW and the National Library of Australia. In addition many church records have been filmed by the Church of Jesus Christ of Latter-Day Saints – check out the Library Catalogue on FamilySearch.
So if you obtain a copy of a marriage certificate which has the parents’ details blank, it would be a good idea to check out the corresponding church marriage record. Often the information was recorded there, but just not transferred into the copy held by the NSW Registry.