Posts filed under ‘Births’
The earliest records available in the new colonies were the church records of baptisms, marriages and burials. Many people are missing from these registers – not all records have survived and not everybody had a church ceremony (especially in those places where initially only the Anglican Church was recognised).
In due time, governments needed better records of the people in the colony, so they introduced government-administered registration of births, deaths and marriages – or civil registration. District registrars were appointed and information was reported to them. In an age where many people were illiterate, registrars had to guess how to spell the names. (Remember this when searching for names in indexes – often the reason for not finding someone is because of spelling variations.)
Church ceremonies continued to take place, so it may be possible to obtain a copy of the information collected by the church, as well as the corresponding civil certificate.
As a general rule, the government asked for more information on civil certificates than was contained in the corresponding church record – but sometimes the opposite is true. For example, NSW marriage certificates (especially in the 1860s and 1870s) may not include information such as parents’ names and occupations, even though such information might be found in the corresponding church record.
As English and Welsh civil registration began on 1st July 1837, the earliest Australasian colonies to issue civil certificates (of birth, death and marriage) followed the English model:
- Birth registrations asked for the child’s name, date and place of birth and the names of the parents
- Marriages registrations asked for the couple’s names, ages, residences and occupations and sometimes details of the fathers
- Death registrations included questions about the deceased’s name, age and occupation as well as the date, place and cause of death
When the Victorian government began civil registration in 1853, they requested more information on certificates. Other colonies (and Scotland) that introduced civil registration later largely followed the Victorian practice of collecting the additional information, such as:
- Birth registrations also asked for the parents’ ages, place of birth and marriage details, and details of previous children
- Marriage registrations asked for the couple’s birthplaces and details of both fathers and mothers
- Death registrations asked for the deceased’s birthplace, parents’ and spouse’s names, marriage details, children’s names and burial place
Some or all of these additional fields of information on Victorian certificates were added in later years to the certificates of the regions that had earlier followed the English style of certificates.
Colonies that followed the English model were:
- Tasmania, earlier known as Van Diemen’s Land (from 1 December 1838)
- Western Australia (from 9 September 1841)
- South Australia (from 1 July 1842)
- Northern Territory was administered by South Australia from 1863 to 1911, so their civil BDM certificates (from 24 Aug 1870) follow the South Australian pattern
- New Zealand (from 1848) – although registration was not compulsory until 1856
The colonies that followed the Victorian model were:
- Victoria (from 1 July 1853)
- New South Wales (from 1 March 1856)
- Queensland did not separate from NSW as a separate colony until 1859, so their earliest civil certificates were issued from NSW (1856-59)
- Australian Capital Territory (from 1 January 1930) – prior to that in NSW records
Even when registration was compulsory, not all births, deaths and marriages were registered and some registrations have been lost (especially in the early years). Perhaps the parties had to travel some distance to the District Registrar, and might not have bothered. They might have distrusted the government and been unwilling to supply the information.
Even if you find the certificate, just because a question is asked, does not mean that the informant knew the answer. Under such circumstances a field might be left blank, or the informant might simply have made a guess.
For example, in NSW the parents were required to register a birth, the minister registered marriages, and it was the responsibility of the owner of a house to register a death. If the parents registering a birth were unmarried, unwillingness to admit this might lead to an invented marriage date. Similarly a young couple might lie about their ages in order to marry without their parents’ permission.
Death certificates are notorious for errors and missing information. The informant might not have known the information – the son of an immigrant might never have met their grandparents, and so might not know their names. If the death took place in a hospital or institution, the owner might not know family details. There are death certificates where even the name of the deceased is unknown.
Each state and territory has their own Registry of Births, Deaths and Marriages. There are microfiche indexes, CD-ROM indexes and sometimes online indexes. Not all indexes contain exactly the same information, and sometimes an item is missing from one index but present in another. So if you can’t find the entry in an online index, try visiting a library or genealogy society that holds microfiche and/or CD-ROM indexes.
For privacy reasons there is restricted public access to ‘recent’ certificates of births, deaths and marriages. Each state or territory determines their own definition of ‘recent’. Generally more restrictions have been put in place for online indexes than existed at the time of the earlier microfiche and CD-ROM indexes. So if you can access these earlier indexes, you may be able to search more recent indexes than are available online.
When searching indexes, always ensure you write down reference numbers for records of interest, as certificates may be cheaper with reference numbers supplied. For NSW and South Australia it is possible to obtain transcriptions more cheaply than certificates. (Such transcriptions are not legal documents, but as they include all the information on the certificates, they may be suitable for genealogical purposes.)
Victorian online indexes cost to search, however it is possible to obtain a copy as an unofficial ‘historic document’ more cheaply than an official certificate. For New Zealand, obtaining a ‘printout’ of the information on a post-1874 document is cheaper than obtaining a standard certificate.
(This article was written for findmypast.com.au)
- Links to Australian indexes of BDM & transcription agents
- Contact details for Australian Registries of BDM, and costs of certificates (Cora Num)
- Available Australian BDM indexes (Cora Num)
- See also my blog post on BDM certificates & saving money
This week I prepared my first exam, for the ‘Australian Births, Deaths and Marriages’ course for the National Institute for Genealogical Studies. I actually found it surprisingly difficult, partly because I remember sitting many exams in the past & finding fault with multiple choice questions where answers could be argued.
How do you measure somebody’s skills at using births, deaths and marriages indexes, and interpreting certificates? I didn’t want all answers to be found in the notes. (Although knowing “What year did civil registration start in NSW?” – 1856 – might be useful, because there is usually more information on a civil birth certificate than the early church records baptism certificate.)
I believe that effectively using BDM indexes is more about your searching skills and being able to analyse and look for clues in the results found. Such skills improve over time – perhaps because after falling into a trap you are less likely to do so next time.
In this exam I tested skills like recognising the possibility of spelling variations, where you won’t find the birth if you search for the name exactly as it appeared in the death index (using a wildcard helps). Or linking that bride named Annie with the birth of a daughter named Ann.
I think these are the real skills of researching family history. Not jumping to conclusions when you stumble on one person who happens to have the right name and is born in the right place, before looking to see if they might have died as an infant and so could not possibly be the groom in a marriage 25 years later. Alternatively if you look and don’t find, then thinking about how else to search.
Researchers need to be aware that just because the marriage certificate said they married at age 20, doesn’t mean it’s true. I always start searching a range of dates and increase or decrease the range if necessary. One couple in my family had 5 children and then were married. (The bride was previously married and could not remarry until after the death of her first husband.) I would not have found the marriage if I only looked before the birth of their first child.
One skill that improves over time that I did not test in this exam, is handwriting recognition. (Ironically someone in my family has dreadful handwriting and he is fantastic at helping me interpret old hard-to-read handwriting.)
What do you think of this? (I remember how hard I found this at first, but now it seems not bad.)
Australians refer to Births, Deaths and Marriages (or BDM) – in alphabetical order. In UK these are described as BMD (in chronological order) while most Northern Americans refer to Vital Statistics.
I’ve been writing a course on Australian Births, Deaths and Marriages for the National Institute of Genealogical Studies. In Australia births, deaths and marriages are managed separately by each state or territory. While these have some common history there are also differences in the records and indexes available. (Links to the various BDM Registries can be found here.)
The following are some tips for saving money, while searching Australian BDM:
- Check whether a family member already has a copy of the certificate you want.
- Most states’ and territories’ Registry BDM indexes online are free to search, although Victoria’s cost & some regions don’t have online indexes.
- Most states and territories have BDM indexes on CDROMs that can be searched freely at libraries and genealogical societies.
- Ancestry.com is available to use freely at many libraries, genealogical societies & Family History Centers, so you do not need a personal subscription to check the combined ‘Australian Birth, Marriage and Death Index’.
- Cross-check details as much as possible before ordering, to minimise wrongly ordered certificates.
- Check holdings of genealogical societies – someone else might have deposited a copy of the certificate you want.
- Check the Australasia Births, Deaths & Marriages Exchange in case someone else has the certificate you want.
- Certificates are often cheaper if you can provide the name, year and registration numbers (and sometimes registration districts) – so check an index first and write down ALL the details.
- For New South Wales (NSW) and Tasmania, many 19th century church records are microfilmed & you may be able to see them at a genealogical society or library and write down the details yourself.
- For NSW transcriptions are cheaper than full certificates. Obtain these from Marilyn Rowan, Joy Murrin or Laurie Turtle. Early Church Records transcriptions are cheaper than civil certificate transcriptions.
- In South Australia transcriptions can sometimes be obtained free from the public libraries that hold District Registers. Note that each library can only provide transcriptions of one district, not others. Some libraries charge for this service and some offer it free. (eg Unley Library holds Adelaide District Register ONLY and will copy for researchers who live too far from the library to visit.)
- South Australian Genealogy & Heraldry Society (SAGHS) offers transcriptions of all districts of historic South Australian certificates.
- For Victoria, historical images of certificates (downloaded immediately as PDF files) are cheaper than certified printed copies of certificates (posted to you).